Administration Support for Subcontractors

Subcontractor Management

Construction Administration That Works Like Your In-House Team.

Running a subcontracting business takes more than delivering quality work. From tender and bid preparation to quantity take-offs, progress claims, variations, invoicing and contract administration, BRIO Projects acts as an extension of your team, helping you save time, improve accuracy and focus on delivering quality work.

You deliver the work. We manage the paperwork behind it.

Outsourced estimating, commercial and project administration for construction subcontractors.

Running a subcontracting business involves much more than completing work on site. Quotations need to be prepared, quantities measured, tender documents reviewed, progress claims submitted, variations recorded and invoices followed up. When these tasks are delayed or not properly documented, they can affect your cash flow, commercial position and ability to secure future work.

BRIO Projects understands construction documentation, builder requirements, project deadlines and the importance of submitting accurate information on time. Whether you are a small trade contractor or an established subcontractor managing several commercial projects, we can become an extension of your team and provide support when you need it.

Less time on paperwork. More time delivering your work.

Tender & Bid Preparation

  • Tender document reviews
  • Scope and drawing reviews
  • Quantity take-offs
  • Tender pricing schedules
  • Bills of Quantities
  • Schedule of Rates preparation
  • Supplier and subcontractor quote comparisons
  • Tender clarifications
  • Inclusions and exclusions
  • Assumptions and qualifications
  • Tender submission documents
  • Capability statements
  • Builder prequalification submissions

Quantity Measurement & Take-Offs

  • Detailed quantity take-offs
  • Labour and material quantity schedules
  • Drawing and specification reviews
  • Scope identification
  • Trade-specific measurement
  • Revised drawing comparisons
  • Tender addendum measurement
  • Variation quantity measurement
  • Progress claim measurement
  • Material ordering schedules

Quotations & Proposals

  • Client and builder quotations
  • Detailed scope breakdowns
  • Labour, material and plant allowances
  • Inclusions and exclusions
  • Pricing schedules
  • Optional and alternative pricing
  • Professional proposal documents

Progress Claims & Payment Applications

  • Monthly progress claims
  • Percentage-complete assessments
  • Supporting quantity calculations
  • Builder portal submissions
  • Payment schedule tracking
  • Retention tracking
  • Final claims and final accounts

Variation Management

  • Variation identification
  • Variation quantity measurement
  • Variation pricing
  • Variation registers
  • Supporting documentation
  • Daywork record reviews
  • Final variation reconciliation

Contract Administration Support

  • Subcontract reviews
  • Contract obligation registers
  • Notices and contractual correspondence
  • RFI administration
  • Extension of Time support
  • Payment claim administration
  • Compliance monitoring
  • Project close-out and final accounts

Invoicing & Commercial Tracking

  • Invoice preparation
  • Progress claim invoicing
  • Payment tracking
  • Retention registers
  • Job cost tracking
  • Cash flow tracking
  • Coordination with your accountant or bookkeeper

Project Administration & Document Control

  • Project setup
  • Document registers
  • Drawing registers
  • Correspondence tracking
  • Meeting minutes
  • Compliance documentation
  • Builder portal administration
  • Defects and handover documentation

Why Subcontractors Choose BRIO Projects

  • Construction industry expertise
  • Professional documentation
  • Improved cash flow management
  • Flexible outsourced support
  • More time to focus on site delivery

Your business. Your projects. Our support.

Support from tender preparation through to project completion.

BRIO Projects combines construction, cost management, project management and contract administration experience to support subcontractors at every stage. Talk to us about take-offs, tenders, quotations, progress claims, variations or ongoing administration support.

Book your first consultation